Oct.+2010+minutes

= Scholastics Committee Meeting = ** October 13, 2010 ** ** Next Meeting: November 10, 2010 **

** Present at the meeting: ** Jack McWhorter, Janet Baran, Susan Yingling, Sherri Hornbrook, Amy Szwast, Kalie Mitcheltree, Jim Dauphin, Nancy Greenbaum, Debbie Tisdale, and new members: Laura Donnelly and Kerri Webber

** Old Business ** // The minutes from the September 22nd meeting were read and approved. //

** CD/Check Take-In ** Sherri Hornbrook and Kerri Webber volunteered to help with this step. Many of us will be on hand since it has been decided that we need members/helpers to man computers in order to ‘drag’ teacher’s CD files into category files for judging as the CDs and inventory sheets come in. The inventory sheets will be taped to the CDs so that they will not be separated. Videos and digital files will be entered in their own formats.

Checks should be made out to: // Kent State University Stark Campus // If a teacher is mailing their CD, inventory sheet, and check they should do so before Christmas break and mail to: Jack McWhorter KSU Stark Campus 6000 Frank Ave. North Canton, OH 44720

The Packets
We will be sending out an invitation to the regional exhibition along with information about the changes for this year. An inventory sheet, information about creating and labeling the work on the CD,

** Judging  ** It is our hope that each group of judges will be accompanied by a committee member who will be pulling the work up on the screen for them to see keeping school information anonymous. Amy will be updating the judges. While the judges go through the work the ‘worker’ will keep track of rejected pieces, definite winners, and a folder for maybes. That way the judges can go through the ‘maybes’ for possible awards and honorable mentions.

We will definitely need computer help with sorting the portfolio work into the categories after the portfolios are chosen. Next year we will utilize Digital Asset Management and upload directly to the NY site.

Our next meeting will see us working with CDs and trying to anticipate the pitfalls we may experience in take-in this year. We need to be prepared for working with the jpegs and presenting the work to the judges.

** Awards/Scholarships  ** Laura Donnelly has volunteered to take on the scholarship committee if no one else is interested. She will send out the letters and follow up if there is no response. Susan pointed out that most of these contacts have been working with us for many years.

Ceremony
Speakers were discussed and Amy will contact a possible student speaker from Canton South, Liz Fach. We are still discussing possible keynote speakers.

Ceremony Pamphlet
We want to avoid problems with the information for the ceremony pamphlet at all costs. Consistency with the NY online information is crucial so this will once again be stressed in the packet.

We have asked Jack if Geoff and Denise, the new secretary, could be present at our next meeting which will be on Wednesday, November 10.