Nov.+2010+minutes

= Scholastics Committee Meeting = ** November 10, 2010 ** ** Next Meeting: **** December 15th ** ** Present at the meeting: ** Jack McWhorter, Janet Baran, Sherri Hornbrook, Amy Szwast, Kalie Mitcheltree, Susie Hawk, Nancy Greenbaum, Debbie Tisdale, Laura Donnelly, Russell Suhy, and Tim Naujoks ** Old Business ** //The minutes from the October 13th meeting were read and approved.//

//** New Business **// //Jack updated everyone on the work he has completed on his end. He has successfully gotten a secretary ‘leave time’ to help us out. He met with the marketing department at Kent (the folks who take care of the award ceremony pamphlet). The Canton Museum of Art agreed to lend us the panels again and the Kent custodial staff will be going down to pick them up. The space for the show has been reserved and the Conference Center has been notified and they are ready.//

//Jack made copies of the submission guidelines and judging guidelines that the affiliates receive.//

** CD/Check Take-In ** We determined that one entry form should be handed in with each work at take-in along with the CD, money, and inventory sheet. Sherri and Kerri will be handling this part of the ‘project’.

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The packets were run off in color in the hope that they will actually be noticed and read. The committee members present went through all of the labels in the hope of catching some old ones and changing them or removing ones that were unnecessary. Jack’s helpers will stuff the envelopes and get them on their way.=====

** Judging ** Amy feels everything is going smoothly. She has heard from a number of the people invited to judge. There is a good balance between Kent and Akron personnel and she is waiting to hear from a few others. She is set with photography judges, has two for portfolios, and 3 category judges so far.

We had a discussion about how the work will be shown and handled for adjudication purposes. The plan is to have Jack’s student help work with the portfolio works that will have to be merged. They will burn new CDs for each category. Using Adobe Bridge, work will be organized and three folders will be used for yes, no, and maybe. We are going to be using four brand new MacIntosh computers for the judging in four rooms with projectors. Amy is going to stagger the judging category times with the smaller categories going earlier so that no one will have to wait for a computer.

Some of the committee expressed some apprehension about not finding the student/school of a chosen work but Jack is confident that this will not be a problem.

** Take-in of accepted work ** Karan will not be able to head the take-in committee this year because of a school in-service day. Nancy has agreed to head this committee and will not have a problem being there to do the job. Jack also has help from Kent for that purpose as well.

** Awards/Scholarships ** Laura has sent out 27 invitations and heard positively from one, Massillon Museum. Now it is the waiting game. She will follow-up with e-mails soon.

Ceremony
Amy is going to invite Stephen McNulty (Saxton Galleries) to be our keynote speaker. She also confirmed that Liz Fach, a former student from Canton South, has agreed to do the student portion of the addresses.

Ceremony Pamphlet
Tim’s students will once again offer up program cover possibilities.