Dec.+2010+minutes

= Scholastics Committee Meeting   = ** December 15, 2010 ** ** Present at the meeting: ** Jack McWhorter, Janet Baran, Sherri Hornbrook, Amy Szwast, Kalie Mitcheltree, Nancy Greenbaum, Laura Donnelly, Russell Suhy, Jeannene Mathis-Bertosa, Karan Knish and Tim Naujoks ** Old Business ** // The minutes from the November 10th meeting were read and approved. // //**  New Business  **// // Jack has discussed the teacher notification process with the faculty secretary and they felt that one database could be generated with all of the gold and silver key, and hm information for each school printed on it. Therefore this information could go out to all teachers instead of creating something different for each one. // // The museum panels have been picked up and will be painted this week. Hanging the show will not be a problem and handled by Jack’s ‘staff’. // ** CD/Check Take-In ** We determined that one entry form should be handed in with each work at take-in along with the CD, money, and inventory sheet. Sherri and Kerri will be handling this part of the ‘project’. Each School will have a file folder that will house these items. A receipt book will be used for the money turned in so that we have a record. Sherri is prepared to turn away any teacher that did not follow the instructions of the take-in this year.

The Packets
== There have been a few e-mails with questions about entering and a couple of teachers confused. Overall the feedback has been positive and teachers are realizing don’t have the expense or time commitment of matting all of their entered work. == ** Judging  ** Amy says we are in good shape with our judges. She has two new judges for the portfolios. We do have to be careful of our timing for the five new Macs have to be back into their proper places for school to begin at Kent by 5pm when the tech. staff leave. The judging process should go a bit faster not handling all of the works. Judging will take place in several different rooms and begin at 9am on both Thursday and Friday. ** Take-in of accepted work  ** Nancy is in charge of this sub-committee and will be given a list of schools and winning work so that she can check them off as they come in. Each work should be delivered with the entry form on the back and an attached label. High school work will go in one of the studios and middle school work in another. The portfolios will be stored in the gallery. Akron University students will be available to help bring in the work. ** Awards/Scholarships ** ** Laura has 12 commitments from the letters she sent and is in the process of sending reminder e-mails. Phone calls will follow if she doesn’t hear from someone in a timely manner. Some of the donors are expressing the desire to choose their own recipient and they will be able to do that beginning on Jan. 19th. Both buildings should be open from **** 8am **** to **** 8pm ****. **

Ceremony
== Amy has invited Stephen McNulty (Saxton Galleries) to be our keynote speaker. He has not gotten back to us yet but she is quite certain that he will do so. She also confirmed that Liz Fach, a former student from Canton South, has agreed to do the student portion of the addresses. ==